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ADMINISTRATIVE
ASSISTANT

Administrative Assistant - Full Time

November 10, 2021

Brief Job Description:  Responsible for completing a variety of administrative tasks from greeting guests, answering incoming phone calls, taking in animal admissions, maintaining the donor database, processing all incoming donations, providing back up for the gift shop, and collecting cash donations daily.
Benefits: Yes
Schedule: Full time 40 hours per week

  • Answers incoming phone calls.

  • Takes in sick, injured & orphaned animal admissions.

  • Pick up/drop off mail, sort and distribute daily and go to post office (as needed).

  • Coordinates and prepares all donations including cash, checks, credit cards, in-kind gifts etc.

  • Manage gift acknowledgement process and sending acknowledgements for donations via e-mail or mail weekly.

  • Sends follow up e-mails or texts to individuals.

  • Provides follow up patient status information to individuals who have dropped an animal, as requested from Hospital Director.

  • Regularly manage and maintain donor database and records.

  • Orders office supplies.

  • Provides back up coverage in gift shop.

  • Collects and logs cash donations from donation boxes each day.

  • Manages IT systems through coordinating, enacting and managing computers and electronics.

  • Coordinates wildlife rescues during work shifts.

Physical Requirements:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, reach with hands and arms, and talk or hear. The employee is occasionally required to stoop, kneel, crouch or crawl, and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

To apply and view additional details, please go to our Indeed link:

 https://www.indeed.com/job/administrative-assistant-38a9a38cb55d4a30